The buildings and sites and equipment of the school district will be made available for a fee to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. “Entities” shall include organizations, groups, and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity, the use is consistent with state law, and will end no later than 10:00 p.m. unless mutually agreen upon and documented with the District. It is within the discretion of the board to allow for-profit entities to use school district buildings, equipment and sites. The board reserves the right to deny use of the buildings and sites and the equipment to any group. It shall be within the discretion of the superintendent to allow use of school district buildings, equipment, and sites on Sundays.
Organizations, individuals, and other entities who wish to use the school district property must apply at the superintendent’s office or with the designated person. It shall be the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It shall be the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district property.
Activities in the school district buildings and sites may be supervised by an employee of the school district unless special prior arrangements are made with the superintendent. The employee shall not accept a fee from the user. If appropriate, the school district employee may be paid by the school district.
Entities that use school district buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, and/or the inability of, the entity to use school district facilities or equipment in the future.
The school district will sponsor education related organizations’ use of the ICN upon approval of the superintendent. Sponsored ICN users’ mission must be consistent with the mission of the school district. Costs associated with the use of the ICN will be passed on by the school district to the sponsored user.
Authorized users of the ICN shall ensure their use of the ICN is consistent with their written mission. The ICN will not be used for profit making ventures. Authorized users may not resell time on the ICN. Entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements. However, it is recommended that entities that wish to use the school district’s ICN classroom to originate, receive, or broadcast programming contact the school district’s ICN scheduler’s office to inform them of their needs.
It shall be the responsibility of the entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN. The school district assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user’s mission or school district policy and its supporting administrative regulations. The school district reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity’s failure to comply with the law or school district policy and its supporting administrative regulations.
The Board may allow non-profit groups, such as Boy/Girl Scouts, 4-H, etc. to use the buildings and sites without charge. While such groups may use the buildings and sites without charge, they may be required to pay a custodial fee as so defined on the district’s rental agreement “For Use of School Property.”
908.1 Central Decatur Community School District Request to Use School Facilities and Equipment
908.2 Community Useof School District Buildings & Sites & Equipment Fees Schedule
Rates for Use of Buildings and Sites
|Kitchen and High School Commons||$40.00|
|Kitchen and North Commons||$35.00|
|School Gymnasium with full seating||$30.00|
|School Gymnasium without full seating||$20.00|
|High School Commons Only||$20.00|
|North Commons Only||$15.00|
In addition to the above charges, a $30.00 custodial fee will be added, covering the first two hours of use. For those who wish to use the facilities for more than two hours, an additional $20.00/hour fee may be assessed to cover custodial costs.
If the rental involves any kitchen areas and per the school’s license, Serve Safe certified nutrition services kitchen staff must be present for the purpose of safe food and equipment handling in accordance with the Iowa Health/Food Code. School related organizations using kitchen areas must be trained to follow Serve Safe procedures. An additional charge of $20 per hour will be charged for nutrition services staff. If an individual/organization would like to have the school food service cater a meal or parts of a meal, that entity must contact the school Food Service Director.
School related groups such as 4-H, Girl or Boy Scouts, PTO, or other youth groups in the school district may rent the gym or classroom at a reduced rate of $10.00 per event plus custodial fees as per schedule above. These community and youth groups may have fees waived if approved by the Board or the Superintendent.
Organizations renting school facilities must provide proper supervision and stand responsible for all persons and activities in the building.
Rental of the building will be handled through the High School Activity Director’s Office.
Persons are responsible for any damage that they do to the building, furnishings, buses or books of the Central Decatur Community School District and will pay in full for willfully defacing or injuring any school property.
The lending of equipment to individuals in the school district is discouraged. Equipment may be loaned to non-profit service organizations on the community. No equipment will be loaned to groups outside the district.
Facilities will be rented to responsible adults only, and at the convenience of the school district. It is the opinion of the board that the providing of the facility is a public service and not a profit making venture, however, for the individual or organization renting the facility with the idea of selling admission to the public, the rent of the gym will be $100.00 per event and all other rooms will rent for $60.00 per event. The school will provide custodian service per the schedule stated above.